(Summary of Postgraduate Policies and Regulation. For details, students are advised to refer to Postgraduate Policies and Regulations Handbook, revised edition 2008)

Graduation Requirement

To be eligible for graduation, a student must have completed all requirements for the Master of Business Administration Degree and have achieved a cumulative grade point average (CGPA) of 3.00 or better. The CGPA is computed by dividing the total grade points earned by the number credit hours attempted. The grade obtained for each course is based on the overall performance in the course work including assignments, tests and end-of-semester examination.

Programme Committee and Project Paper Committee

The Programme Committee is the authority that decides on all academic matters for students of the Management Centre.

The Project Paper Committee is the authority that evaluates project papers, and formally appoints the supervisor and examiner to all Management Centre students conducting research.

Core, Specialization and Elective Courses

A “Core” subject is defined as any subject which is common to all students in a Programme, and must be taken in order to complete the degree requirements. Core subjects are set by the Centre and must be taken by the student.

An “Elective” subject is a subject taken by the student in lieu of the Project Paper to meet graduation requirements. Elective subjects are chosen by the student from a list provided by the Centre.

(MBA ONLY) A “Specialization” subject is a subject which satisfies the requirements of the student’s area of specialization. Specialization subjects are set by the Centre and must be taken by the student in order to complete the graduation requirements.

Grade

All courses offered under the Master of Business Administration and Master of Management programme, including the project paper, will be evaluated based on the following grading scale:

Any subject with a grade of C-, D or F is deemed to have not met the graduation requirements, and must be repeated.

Appeal Against Grade

When a student considers a course grade to have been unfairly assigned, the student should first confer with the course instructor to review his/her examination papers and/or coursework. If the matter remains unresolved, the student may institute a formal appeal against the grade by writing an appeal to the Director of the Management Centre. As per University a requirement, a non-refundable fee RM100.00 is payable at the time the student initiates a formal appeal.

Failure in a Course

A student who fails a course will have to repeat the course (maximum of two repeats is allowed) in order to graduate. Re-registration and payment of course fee is required. The grade for the repeated subject will automatically replace the former grade. However, the old grade will remain on all official transcripts issued by the University for the purpose of record.

Provisional Passes and Dismissal

A student whose CGPA is below 3.0 will be placed in provisional pass status (PV). A student who fails to achieve CGPA of at least 3.0 for three consecutive semesters will be dismissed from the Programme.

Incomplete Grade

A temporary grade of incomplete, or 'I', may be given in instances of incomplete projects and term papers where strong justification is provided by the instructor and approved by the Centre. Under no circumstances may the grade of 'I' be given for the following situations:

a) Absent from an end-of-semester examination without prior approval from the Programme Head of the Centre
b) A student who wishes to do additional post-semester work in order to improve a grade; or
c) A student who wishes to repeat the course as auditor, retaking examination, etc., in order to improve a grade.

Where an 'I' grade is given, the student must submit completed assignments within the first four (4) weeks of the following semester. It is the responsibility of the student to submit his assignments on time and no reminders will be issued by the Centre to the student. If the student fails to submit the assignment within the stipulated time, the grade of 'I' will be converted to an 'F'.

Class Attendance Policy

All students are expected to attend all classes, presentations, lab sessions, etc. which are officially part of the course which is taught. University regulations allow for students who fail to attend at least 80% of lectures to be barred from the final exam.

Continuous Enrollment

Students are expected to be continuously enrolled and actively engaged in fulfilling the requirements of the Programme until such time that the degree is conferred. Should a student discontinue enrollment for one or more semesters without formal leave of absence, the Programme Committee has the right to dismiss the student from the Programme.

It is the student’s individual responsibility to ensure that he is enrolled in class for each semester that he is studying in the Programme.

Study Duration

The maximum duration that a part time student may stay in the Programme is five (5) years. A part time student must enroll in a minimum of one (1) course per semester.

The maximum duration that a full time student may stay in the Programme is three (3) years. A full time student must enroll in a minimum of three (3) courses per semester.

Upon lapsing of the maximum duration, the student will be automatically dismissed from the Programme

Student Barred from Examination

A student may be barred from taking the examination if he/she (1) fails to officially register for the course, or (2) has committed a breach of University regulations, or (3) fail to settle the study fees. Students who are barred from the end-of-semester examination will be automatically given a grade of 'F'.

Absence from End of Semester Examination

Absence from an end-of-semester examination will not be allowed except for an illness or emergency on the day of the examination. Proof of such an emergency must be supported by official documentation and to be submitted to the Management Centre within seven (7) days after the date of the final exam. Should the absence be related to work requirements, prior approval must be obtained from the Programme Head. A student who is absent from such examinations without valid reasons or without the University’s authorization will be graded based on the coursework/carry marks of the course. There will be no make-up or special exams in the case of absences in the final examination.

Should the student be given permission to be absent from the final exam, a grade of AP (Absent with Permission) will be given. This grade does not affect the student’s CGPA. However, the student is obligated to attend the final exam for the subject when it is next offered. The onus is on the student to find out when the course is next offered.

Failure to attend a replacement exam will result in the grades for that subject to be based on the carrying marks of the course.

Study Leave

A student who needs to take study for a semester must apply in writing to the Head of the Programme. Reasons for the needed deferral must be clearly stated. The Programme Committee of the Management Centre will decide on such requests on a case-by-case basis. Study leave is not automatically given and can only be granted maximum two (2) times during the entire period of study. Students granted study leave must pay a deferral fee of RM200.00 per semester. This fee is non-refundable and will not be applicable to subsequent semester fee.

Dissertation

Dissertation is optional requirement for graduation and must be completed on completion of course work. The absolute deadline for submission of the GPP is 6 months from the date of the last final exam or earlier date decided upon by the Programme Committee. Please note that no extension beyond 6 months period will be given for whatever reason. Failure to submit the GPP would mean that you would not qualify for graduation for the MBA programme. Students are strongly urged to plan their work schedule for the graduation project paper in the last 2 semesters.

Payment of Fees

The registration fee is to be paid as stipulated in the offer letter to the students. The semester course fee is to be paid within the first four (4) weeks of each semester. A penalty of RM100.00 on late payment will be imposed if payment is received after the fourth week. If payment is received after the sixth week, the penalty is RM200.00. A student who fails to settle his fees will be barred from attending the final exam, and his results for all subjects in that semester will be changed to ‘Y’ which is equivalent to a grade of ‘F’. In addition, the student will not be allowed to register in the next semester, and the examination results will not be released until all fees have been paid.

The Centre reserves the right not to release the exam results of any sponsored student whose sponsor fails to make payment of the fees in a reasonable time.

Change of Status, Specialization and Programme

(ALL STUDENTS): Should a student wish to change his status from full time to part time, or vice versa, he/she is required to submit a change of status form to the Management Centre. The Programme Committee will decide on the application on an individual basis.

A student is not allowed to change his/her programme from Master of Management to Master of Business Administration or vice-versa without permission from the Programme Committee.

(MBA ONLY): MBA students who wish to change specializations are required to submit a change of specialization form to the Management Centre, and clearly state the reason why he/she is requesting the change. The Programme Committee will decide on the application on an individual basis.

Academic Integrity

The International Islamic University Malaysia seeks to promote a strong sense of mutual responsibility, respect, trust and fairness among all members of the University community. Towards this end, the University demands the highest standards of academic behavior at all times. Students are expected to exhibit integrity and competence in their academic work.

Members of the University community are presumed to be familiar with proper academic procedure and are held responsible for applying them. In-coming students have a special responsibility to acquaint themselves with and make use of all proper procedures for doing research, writing papers, and taking examinations. Any attempt at cheating, plagiarism, lying, stealing, or any deliberate failure to act in accordance with proper academic procedures is considered a legal, moral and intellectual offense against the University community and will be considered as a serious breach of discipline.

Breach of Discipline

Any candidate who has committed a breach of any provision of these regulations or any rules or procedures made thereunder, or any instruction by an authority under these regulations shall be deemed to have committed an offense. The Rector of IIUM may:

1. authorize the Student Discipline Authority to take action against the candidate according to the University (Discipline of Students) Rules of 1984.
2. report the matter to the Senate for such action as the Senate seems fit, or
3. act in any other way he deems fit.

Right to Change Rules

The University reserves the right to change the requirements, rules and fees. Such changes shall take effect whenever the proper authorities so determine. The University also reserves the right to make changes to any programme without notice whenever circumstances warrant.

Release Of Student Information

Student records are considered confidential. It is the policy of the University to accord any student access to academic records that directly relate to him, and to offer the student the opportunity of a hearing to contest such record as inaccurate, misleading, or otherwise inappropriate. A student's written consent is needed before releasing information from his educational records to persons outside the University, except as provided for by law and for directory information such as name, address, dates of attendance, and degrees earned. Information may be furnished to a student's parents or sponsor without such written consent upon certification of the student's financial dependency. Information may also be released so as to comply with any judicial order or lawfully issued subpoena. When such necessity arises, students will be notified about this action. No information concerning a student's grades will be given over the telephone.

Semester Results and Academic Transcripts

All semester results will be released to the students within 3 weeks after the final examination. Results can be accessed from the Management Centre website at www.managementcentre.com.my. No results will be released through the phone.

Official transcripts of student records are issued upon written request by the student subject to payment of all fees, including any student loan installments owing the University. The first copy is given free of charge, however, a fee of RM 5.00 is charged for each additional transcript and postage will be borne by the student.

Official Notification to Students

Official University notifications sent to students to their permanent addresses as recorded in the Centre. Students are responsible for ensuring that their permanent addresses are kept up to date by informing the Centre of any change of address.
The Senate reserves the right to amend the above rules and regulations whenever deemed necessary.

** Policy on Drop and Withdrawal from Courses